People have gathered information on the fields for years with papers and clipboards, but the growth in technology has brought another way of filling out forms. Mobile forms app have become one of the digital ways of collecting information in the field and sharing it with supervisors in the office in real time. Going paperless was a success in the office before but the digital form app has also made it possible in the fields.
How the Form App Works
The mobile form apps provide a two-way communication system between the field and the office workers. The field users collect data on their mobile devices that they email to the office who in turn integrates the data with other back-end systems for analysis. They also generate a report on the data that they have collected in a faster way than when using the manual paper forms. The centralization of information in a computer system makes it easier for retrieval and utilize in future.
A data collection app helps the field workers build forms that they use to fill information on their smartphones without worrying about the internet connection. There are numerous mobile forms builders that you can use in designing a form depending on the device that you have and the primary content that needs to be filled. This is because a cell phone has a small user interface than a PC/desktop hence the need to make the form as simple as possible for easy entry of data.
Importance of Form Apps
1) Accuracy- a form app provides a more accurate data compared to the traditional paper forms. The validation tool built in on the app helps give more consistent and precise data.
2) Faster relaying of data- mobile forms app sends real-time data to the office on what is happening in the field. The faster the access to data, the faster it is to analyze and make decisions.
3) Consistency and automated workflow- the faster it is to get field information, the easier it becomes to keep track of your fieldwork and register progress. Management and accountability become easier too with on-time delivery.
4) Easy collection of data- it is easier to work with a digital form than filling out a paper one. The frequent inspections during fieldwork also tend to take a lot of time and workforce, but it is easy to keep track on what your workers are doing with a mobile form.
Mobile Form App Features
A mobile form app comes with unique features that allow it to perform efficiently. Some of the common features include signature and media capture, QR or Barcode Scan, geo-location, auto calculation, offline form functionality, and photo or sketch capture. Remember to use the simplest mobile form builder that would function well on the small screens. Please visit ProntoForms for additional information.